The spread of the disease, despite the desire of many board members to return to in-person meetings has forced us to continue to meet online. This hybrid model will not disappear and boards have to find ways to run effective meetings for both in-person and remote attendees.
To ensure that meetings remain productive The chair of the board has to stick to the agenda and give clear guidelines. Digital tools my blog can also help speed up meeting processes by allowing attendees to work through items more quickly. Additionally, it’s crucial that both remote and in-person attendees are provided with the same materials before the scheduled time. This includes presentations and documents that will be used during the event, as well as notes and information sent out in advance.
Prioritizing engagement in hybrid meetings will ensure that all board members are on the same level. It is essential to ensure that the virtual platform is functioning properly and that all links have been downloaded and clicked prior to the meeting begins. The presence of a staff member log into the meeting to oversee these functions will allow you to detect and resolve any issues before they become a problem.
In the same way, muting the microphone when you’re not talking will reduce background noises and echoes. This will allow everyone to concentrate on the topic that is in front of them. Before starting the meeting it’s a good idea to instruct you to close any extra tabs or stop playing any music or videos. Finally, using a board management program that includes accessibility features can make your meeting more accessible to those with vision, hearing or speech impairments.